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Associate Manager/ Manager – Administration

JOB TITLE: ASSOCIATE MANAGER/MANAGER – ADMINISTRATION

LOCATION: MUMBAI, INDIA

OUR STORY:

Saavn is the world’s largest South Asian focused music streaming service with millions of monthly active users. We are 200 entrepreneurs, across New York, California, Mumbai, Gurgaon, and Bangalore, who help music lovers access, discover, and listen to their favorite music across all languages and genres. We blend digital technology, data analysis (which we have affectionately coined Music Science), and a strong, fearless business acumen to reach all corners of the globe.

Through partnerships with Apple, Google, Facebook, Twitter, and Shazam - to name a few - Saavn reaches more music fans than any other South Asian service. Our award-winning mobile products, partnerships, and thought leadership have been featured in some of the world’s leading publications, such as The New York Times, Forbes, The Wall Street Journal, The Economic Times, The Times of India, CNBC, and many more. We are well-funded by some of the world’s most successful institutional investors and global media companies, including Tiger Global Management, Bertelsmann, Steadview Capital, Liberty Media, Mousse Partners, Quilvest, and a number of strategic individuals. Beyond investing, these are advisors and supporters of our vision, our passion, and our collective ability to deliver a revolutionary music experience as the leader in India.

OUR CULTURE:

At Saavn, we ignite passion and performance to work towards a collective goal: building a mobile entertainment ecosystem and the best possible music experience for hundreds of millions of people. From in-office performances by some of the world’s most beloved musicians to opportunities for international travel, Saavn offers a dynamic and unconventional work environment. We believe creativity and technology blend together like sweet melodies. When you choose Saavn, you join a diverse world of high-caliber techies, artists, and inventors, hailing from companies like Yahoo!, Twitter, LinkedIn, Google, Qualcomm, HBO, Microsoft, Flipkart, Amazon, Paytm Quikr, MSN, and NDTV. We are amongst the few digital companies that provide tremendous opportunities for high-tech work in Mumbai, that one would have to otherwise seek in Silicon Valley.  Our value-based, people-first work culture is about empowering every individual on our global team to be a catalyst for change in this dynamic digital world. Every day is an opportunity to bring your thinking to life, and to expand, learn, and grow. No idea is left unconsidered. No voice is left unheard.

ROLE:

Saavn is seeking an energetic Associate Manager/ Manager of Administration team member who will be responsible for overall administration, guest relations, and front office. Managing and driving employee engagement calendar in liaison with the HR team. This role reports directly to the Vice President of Global Human Resources. 

​​RESPONSIBILITIES:

  • Ensure that employees are given excellent support such that Management is relieved of investing time in Office Administration
  • Ensure that the corporate office premises and all office properties are well maintained.
  • Ensure an inventory of all office properties are accurately maintained
  • Coordinate and maintain records for car parking, and office keys
  • Maintain complete details of all AMCs, Contracts, and Agreements regarding office premises and maintenance
  • Ensure fire safety and other such safety precautions and equipment are maintained. Conduct regular fire drills and training
  • Ensure that all office property is insured and that insurance is valid
  • Supervise and monitor the housekeeping and security services, courier (local & international), deliveries, minor repairs, and renovation
  • Strictly monitor and maintain attendance records of employees and ensure it’s compliant with Bombay Shops & Establishment Act
  • Maintain physical as well as a digital record of employee leave balances and ensure that employees have ease in checking their leave balances
  • Coordinate and efficiently make administrative arrangements for staff meetings, guest lunches, conferences, employee get-togethers, celebrations, etc.
  • Help set up all operational things required for All Hands calls, Town Hall, etc.
  • Ensure that front office is efficiently managed and visitor hospitality is continually managed. Visitor register to be efficiently maintained, complete with all requisite information
  • Research price and purchase office supplies after competitive quotes have been thoroughly analyzed and duly approved. This includes stationery, cleaning materials, pantry snacks, etc. Negotiate with vendors on price, delivery, and credit facilities. Seek assistance from Accounts & Departmental Head to get the optimum deal
  • Ensure timely payments of essential services such as electricity bills, telephone bills (landline & mobile), data card bills, etc. such that business is not impacted by delayed payments
  • Assist in ticketing, visa application, hotel arrangements, airport pick up, and rental cars. Assist visitors to Mumbai in getting familiar with local areas and markets, if required
  • Liaise with the HR team for any employee-related matters and statutory compliances
  • Liaise with the Accounts team and ensure smooth coordination of payments and reimbursements
  • To proactively work on annual engagement calendar and smooth implementation of the same

REQUIREMENTS:

  • Bachelors degree or equivalent in work experience
  • Minimum of 5-7 years experience in Administration, Office Management, front office, and guest relations
  • Great interpersonal skills

BENEFITS AND PERKS:

At Saavn, we blur work and play, and you get all the perks of a global company.  You will get to work with a dynamic group of entrepreneurs, who are delivering results and working zealously across time zones to make a difference in the way the world experiences music.  We love what we do, and we think you will too.

  • Group Mediclaim
  • Fun Fridays
  • Flexible vacation policies
  • Free healthy (and unhealthy) lunches & snacks
  • Saavn-sponsored team outings
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