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Administrative Assistant - Temporary

JOB TITLE: ADMINISTRATIVE ASSISTANT (TEMPORARY)

LOCATION: NEW YORK, NY

OUR STORY:

Saavn is the world’s largest South Asian focused music streaming service with millions of monthly active users. We are 200 entrepreneurs, across New York, California, Mumbai, Gurgaon, and Bangalore, who help music lovers access, discover, and listen to their favorite music across all languages and genres. We blend digital technology, data analysis (which we have affectionately coined Music Science), and a strong, fearless business acumen to reach all corners of the globe.

Through partnerships with Apple, Google, Facebook, Twitter, and Shazam - to name a few - Saavn reaches more music fans than any other South Asian service. Our award-winning mobile products, partnerships, and thought leadership have been featured in some of the world’s leading publications, such as The New York Times, Forbes, The Wall Street Journal, The Economic Times, The Times of India, CNBC, and many more. We are well-funded by some of the world’s most successful institutional investors and global media companies, including Tiger Global Management, Bertelsmann, Steadview Capital, Liberty Media, Mousse Partners, Quilvest, and a number of strategic individuals. Beyond investing, these are advisors and supporters of our vision, our passion, and our collective ability to deliver a revolutionary music experience as the leader in India.

OUR CULTURE:

At Saavn, we ignite passion and performance to work towards a collective goal: building a mobile entertainment ecosystem and the best possible music experience for hundreds of millions of people. From in-office performances by some of the world’s most beloved musicians to opportunities for international travel, Saavn offers a dynamic and unconventional work environment. We believe creativity and technology blend together like sweet melodies. When you choose Saavn, you join a diverse world of high-caliber techies, artists, and inventors, hailing from companies like Yahoo!, Twitter, LinkedIn, Google, Qualcomm, HBO, Microsoft, Flipkart, Amazon, Paytm, Quikr, MSN, and NDTV. We are amongst the few digital companies that provide tremendous opportunities for high-tech work in Mumbai, that one would have to otherwise seek in Silicon Valley.  Our value-based, people-first work culture is about empowering every individual on our global team to be a catalyst for change in this dynamic digital world. Every day is an opportunity to bring your thinking to life, and to expand, learn, and grow. No idea is left unconsidered. No voice is left unheard.

ROLE:

Saavn is seeking an energetic Administrative Assistant who will be responsible for managing the front office and assisting the Human Resources and Finance team with day-to-day operations. The ideal candidate is a creative thinker and is the initial face of Saavn for visitors, candidates, and clients. This is a part-time temporary position that reports to the Associate of Operations.

RESPONSIBILITIES:

  • Provide a high level of administrative support and strategy ensuring quality and professionalism with every interaction 
  • Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence, tables, charts, files, etc.)
  • Use extensive knowledge of internal business practices and priorities to proactively respond to daily issues and requests
  • Assist with planning of client or internal meetings, webcasts, or conference calls, including scheduling and communication, maintaining information and preparing and distributing material
  • Support the Human Resources team to ensure the highly productive day to day management of Saavn
  • Contribute to the creation and stewardship of Saavn culture and ethos, both internally and externally
  • Coordinate and efficiently make administrative arrangements for staff meetings, lunches, conferences, team building activities, celebrations, etc. 
  • Research price, purchase, and monitor inventory of office supplies after competitive quotes have been thoroughly analyzed and duly approved
  • Prepare, sort, distribute all incoming and outgoing mail and packages
  • Other ad hoc responsibilities as needed by Saavn leadership

REQUIREMENTS:

  • Bachelor’s Degree or equivalent in work experience
  • Minimum of 2-4 years’ experience in Administration or Office Management
  • Effective project planning and negotiation skills with a high energy level and ability to balance and prioritize projects while leveraging others in order to complete daily responsibilities and projects
  • Stellar interpersonal skill
  • Excellent communication skills including ability to communicate clearly, professionally, both verbally and written and at a level suitable for a variety of audiences
  • Excellent listening skills, inquisitive, positive, team-oriented and enthusiastic approach
  • Ability to work in a multi-disciplinary team setting in a fast-paced environment
  • Strong problem solving, time management, critical thinking, and analytical skills with a sense of self-initiative
  • Ability to build strong working relationships at all levels, internal and/or external to the organization

BENEFITS AND PERKS:

At Saavn, we blur work and play, and you get all the perks of a global company.  You will get to work with a dynamic group of entrepreneurs, who are delivering results and working zealously across time zones to make a difference in the way the world experiences music.  We love what we do, and we think you will too.

  • Discounted gym membership  
  • Free healthy (and unhealthy) lunches, snacks, and drinks
  • Saavn-sponsored team outings

 

WE ARE PROUD TO BE AN EEO EMPLOYER M/F/D/V

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